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Supply and Logistics Assistant at Oxfam Nigeria

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Oxfam is an international confederation of 17 organizations (affiliates) committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods, Humanitarian Programming to save lives, Advancing Gender Justice and Good Governance, adopting a right based approach.

We are recruiting to fill the position below:

 

Job Title: Supply and Logistics Assistant

Location: Abuja
Internal Job Grade:  E1- national
Contract type: 1 Year Fixed Term
Job Family: Supply and Logistics
Reporting to: Supply & Logistics Officer
Staff reporting to this post: None

Job Purpose

  • The Supply & Logistics Assistant supports the Supply & Logistics Officer in providing technical support in procurement, warehousing, and property management.
  • Key deliverables for this position include supporting general administration of logistics processes in terms of warehousing, documentation, and reporting of all procurement processes.
  • The Assistant will be exemplary in commitment to Oxfam core values, upholding principles, and policies.

Job Responsibilities
Technical:

  • Supports the Logistics Unit to carry out administrative tasks.
  • Follow quality service standards and comply with Oxfam’s procurement procedures and policies.
  • Supports Logistics Officer in the management of suppliers and updating of database.
  • Provide day to day update on procurement related issues.
  • Follow up and update asset database on regular basis.
  • To support logistics in sharing RFQ to potential service providers.
  • Updating of Logistics procurement tracker.
  • Contributes to team efforts by accomplishing related results as needed.
  • Carry out other Logistics responsibilities as delegated.
  • Ensure complete procurement documentations following receipt of goods and receipt of invoice with TIN (Tax Identification Number) of the supplier(s).
  • Implement and document Oxfam Novib standard procedures and practices of purchasing and promote accountability of resources.
  • Coordination and Management of diesel supply and reporting of minimum stock for replenishment.
  • Management of Stationaries store and provide stock level for replenishment.
  • Raising of requisition via EPO.
  • Compile a detailed Bid Analysis and submit to the Supply & Logistics Officer for review.
  • Prepares Purchase Orders (PO) for the successful bidder following approval of the bid analysis and makes sure that contracts, when needed, are properly signed, and filed.

Job Requirements
Education:

  • Minimum of B.Sc. Degree or Higher National Diploma
  • High level skills of Office Packages.
  • Excellent interpersonal and communication skills.
  • Good organising and documentation skills.
  • Able to work in a diverse team.

Desirable:
Key Attributes:

  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Fluent in both written and spoken English and one of the main local languages widely spoken in northern Nigeria.
  • Knowledge of Oxfam policies, procedure, and systems.
  • Professional accreditation certification in supply chain management, warehousing, fleet management, logistics or facilities management.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Key Behavioural Competencies:
Influencing:

  • We can engage with diverse stakeholders in a way that leads to increased impact for the organisation
  • We spot opportunities to influence effectively and where there are no opportunities, we could create them in a respectful and impactful manner.

Relationship Building:

  • We understand the importance of building relationship, within and outside the organization.
  • We could engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Agility, Complexity, and Ambiguity:

  • We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with many elements interacting in diverse and unpredictable ways.

Systems Thinking:

  • We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome, or event in isolation.
  • By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Listening:

  • We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ.
  • Our messages to others are clear and consider different preferences.

 

 

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 23rd July, 2022.


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