Job Opportunities at Lotus Media

Lotus Media – We are a leading firm in our field in the tri-state area. We’re proud to have a 3.9 Glassdoor rating from our employees.

We are recruiting to fill the position below:

Job Title: Human Resource (HR) Administrator

Location: Lagos

Job Brief

  • We are looking for an HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners.
  • Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.
  • Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.

Responsibilities

  • Organize and maintain personnel records
  • Update internal databases (e.g. record sick or maternity leave)
  • Prepare HR documents, like employment contracts and new guides
  • Revise company policies
  • Liaise with external partners, like insurance vendors, and ensure legal compliance
  • Create regular reports and presentations on HR metrics (e.g. turnover rates)
  • Answer employees queries about HR-related issues
  • Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
  • Arrange travel accommodations and process expense forms
  • Participate in HR projects (e.g. help organize a job fair event).

Requirements

  • Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role
  • Experience with HR software, like HRIS or HRMS
  • Computer literacy (MS Office applications, in particular)
  • Thorough knowledge of labor laws
  • Excellent organizational skills, with an ability to prioritize important projects
  • Strong phone, email and in-person communication skills
  • BS in Human Resources or relevant field.

Job Title: Administrative Manager

Location: Lagos

Job Descriptions

  • Employees in this job function as professional managers with responsibility for directing the activities of subordinate staff in the coordination and management of various administrative activities for an organization.
  • Employees in this job may be responsible for managing various operations at a facility (i.e. food service, physical plant, warehouse, accounting and finance, environmental health and fire safety, and MSI factories.)
  • The employee works within general methods and procedures and exercises considerable independent judgment to select proper courses of action.
  • The work requires knowledge of the policies, procedures, and regulations of administrative and departmental programs, and supervisory techniques, personnel policies, and procedures. There are five classifications in this job. The information provided under each position code title represents a general description of the classification concept.
  • To determine the appropriate level of the manager position, application of the Professional Managerial Position Evaluation System is required.

The Employee Functions:

  • The employee functions as a first-line professional manager of a professional position in a standard work area or a first-line professional manager of nonprofessional positions in a standard work area.
  • The employee functions as a first-line professional manager of professional positions in a standard work area, a first-line professional manager of a professional position in a complex work area, a first-line professional manager of nonprofessional positions in a complex work area, a first-line manager of a professional position in a standard work area receiving executive direction, or a first-line professional manager of nonprofessional positions in a standard work area receiving executive direction.
  • The employee functions as a first-line professional manager of professional positions in a complex work area, as a first-line professional manager of professional positions in a standard work area receiving executive direction, a second-line professional manager of professional positions in a standard work area, a first-line manager of a professional position in a complex work area receiving executive direction, or a first-line professional manager of nonprofessional positions in a complex work area receiving executive direction.
  • The employee functions as a first-line professional manager of professional positions in a complex work area receiving executive direction, a second-line professional manager of professional positions in a complex work area, a second-line manager of professional positions in a standard work area receiving executive direction, or a third-line professional manager of professional positions in a standard work area.
  • The employee functions as a second-line professional manager of professional positions in a complex work area receiving executive direction, a third-line professional manager of professional positions in a complex work area, a third-line manager of professional positions in a standard work area receiving executive direction, or a fourth-line professional manager of professional positions in a standard work area.
  • Selects and assigns staff, ensuring equal employment opportunity in hiring and promotion.
  • Coordinates activities by scheduling work assignments, setting priorities, and directing the work of subordinate employees. Evaluates and verifies employee performance through the review of completed work assignments and work techniques. Identifies staff development and training needs and ensures that training is obtained. Ensures proper labor relations and conditions of employment are maintained. Maintains records, prepares reports, and composes correspondence relative to the work.
  • Executes plans, policies, and programs in business and financial affairs, property and equipment, supplies, housekeeping, clothing, food service, laundry, stores, forms, buildings and grounds maintenance, engineering and safety programs, and prison industries.
  • Develops budget recommendations for operating expenditures and/or capital outlay, personal services, equipment and materials, and maintains revenue as high as possible.
  • Consults with operating officials on program plans in relation to fiscal capacity. Supervises such management planning activities as job analysis, organization studies, workflow, and simplification of systems and procedures for food service, physical plant, warehouse, accounting and finance, and prison industries. Supervises the revision of rules, regulations, and procedures to meet changes in law and policy.
  • Formulate current and long-range programs, plans, and policies for departmental programs. May occasionally perform any task assigned to subordinate staff, consistent with any licensing or certification requirements. Performs related work as assigned. Additional Job Duties Administrative Manager 15 – 16 Represents management before employee groups, legislative committees, administrative bodies, and officials of other levels of government, training institutions, and professional organizations.

Job Qualifications

  • Physical Requirements None Education Possession of a Bachelor’s degree in Business Administration, Public Administration, or a related field.
  • Administrative Manager Three years of professional experience involving the application of the principles of finance or in two or more of the following areas of administrative management: human resources, information technology, purchasing, organizational analysis, or property management, including one year equivalent to the experienced.
  • Knowledge, skills, and abilities knowledge of the principles and techniques of administrative management including organization, planning, staffing, training, budgeting, and reporting.
  • Knowledge of the principles and techniques of financial management. Knowledge of official planning and management. Knowledge of labor relations and equal employment opportunity policies and procedures.
  • Knowledge of the principles of office management including organization, work flow, forms, supplies, equipment, and procedures relating to filing, record keeping, correspondence, mail, procurement, stock keeping, and duplicating. Knowledge of methods of research and analysis, work standards, and work simplification.
  • Knowledge of training and supervisory techniques.
  • Knowledge of employee policies and procedures.
  • Ability to instruct, direct, and evaluate employees.
  • Ability to plan, direct, and coordinate program and administrative activities of a complex, interrelated and interdependent nature, where unknowns and numerous contingency factors are involved.
  • Ability to obtain and analyze facts and precedents in making administrative decisions.
  • Ability to solve problems and make decisions.
  • Ability to formulate policies and procedures based on information of a conceptual nature from varied and complex sources.
  • Ability to establish and maintain effect relationships with government officials, private industry officials, professional personnel, and others.
  • Ability to communicate effectively.
  • Ability to maintain favorable public relations.

Working Conditions:

  • Some jobs are located in a correctional facility, mental health facility, social services agency, or hospital facility.

How to Apply
Interested and qualified candidates should forward their CV to: [email protected] using the Job Title as the subject of the mail.

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