Administrative Officer at People Capacity Management

Jobs


People Capacity Management is a Human resource and management consuting firm based in Lagos, Nigeria. We offer a range of HR-related services to both the public and private sector.

We are recruiting to fill the position below:

 

 

Job Title: Administrative Officer

Location: Gwarimpa, Abuja (FCT)
Employment Type: Full-time

Overview

  • Administrative officer will support the smooth running of the office by carrying out clerical tasks and projects.
  • As an administrator in the construction industry, you could be organising project meetings.
  • Admin Officer will be responsible for typing documents, responding to business enquiries, drawing up contracts where necessary.
  • You are likely to be processing lots of information using a computer, so you will need strong IT skills.
  • Excellent communication skills are also important, to ensure the office operates efficiently.

Duties / Responsibilities

  • Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
  • Creating, updating, and maintaining records and databases
  • Scheduling company calendar and updating as needed
  • Supporting department managers, staff, and MD
  • Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
  • Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.)
  • Preparing correspondence, documentation, or presentation materials
  • Keep store records and ensure regular inventory of supplies
  • Make all necessary travel arrangements for office visitors
  • Ensure proper filing, confidentiality and storage of company documents
  • Ensure the use of the company online document management system
  • Ensure the office is furnished and equipped to meet staff and operational needs
  • Coordinate office services – electricity, water, internet, cleaning, etc. – to provide staff with the best possible work environment given available resources
  • Keep a maintenance schedule of all office furniture and equipment whilst ensuring prompt maintenance and repairs.
  • Ensure the First Aid Box is well equipped
  • Manage the office space, maintain service contracts, manage office equipment, and monitor administrative costs.

Education / Experience Requirements

  • First Degree or Diploma relating to the field, preferred but not essential
  • Minimum of 2 years relevant working experience.
  • Prior experience as an office assistant, office administrator, or handling administrative responsibilities in a related field

Skills / Attributes:

  • Excellent written and verbal communication skills
  • Excellent time management skills: ability to prioritize
  • Comfortable in both a leadership and team-player role, manage team members, lead assistant meetings, and supervises when needed
  • Highly organized multi-tasker who works well in a fast-paced environment.
  • Willingness to learn and to grow with the company and motivated to take on additional projects and solve problems
  • Self-directed and able to work without supervision

Salary
N70,000 Monthly.

 

 

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.

 

Application Deadline  10th September, 2021.


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